Case Studies

Our Challenge

Hundreds of thousands of Greenbar printed reports that contained the only copy of sensitive data to the manufacturing process…

Hundreds of thousands of 70mm Microfilm Sheets contained the only copy of sensitive data to the manufacturing process…

Thousands of maintenance books and folders with large format pages intermixed and the client was getting ready to move the maintenance operation to a new location and did not want to pack up and file these records but needed access to the information in case the equipment needed maintenance.

The ScannedDocs.com Solution

Greenbar Reports - Utilizing our forms burster, aka technology from the 60’s, we separated the green bar sheets carefully to maintain the order and orientation of each page.  We then scanned each page using Alaris (Kodak) Scanners with settings to maximize the character recognition of each page.  We then manually indexed key fields for each record utilizing the built-in double keying technology from Digitech PaperVision Capture to extract this sensitive data.  We then used the OCR technology from Open Text and Nuance built into our PaperVision Capture software and created searchable PDF files for each of these documents. 

70mm Microfilm – These pieces of microfilm were approximately 2.5” x 4” containing original documents that ranged from 8.5” x 11” to drawings that 36” tall x 48” or longer.  Image quality of this film was inconsistent throughout the project with some looking great and others hard to read even when viewed with a microscope.  Initially we tried a 70mm xray scanner which got great results on documents that were originally 11” x 17” or smaller but due to the reduction rate used to get larger drawings onto the 70mm format the image quality was not acceptable for these larger originals.  Initially we tried using a 35mm film scanner but each piece of film had to be shot in six separate images which we stitched together to make a very good representation of the original.  However budget and time restrictions made this impractical as we had over 400,000 of these to digitize. We worked with ST Imaging and their team created a new product for us to capture these images with great accuracy.  Each image had to be manually adjusted to get the quality that the client had come to expect from Casey Associates.  We also used the double key indexing method to insure nearly 100% indexing accuracy on these projects too.

Maintenance books and files – Scanning and indexing the books using our Alaris (Kodak) scanners was the easy part of the project.  Creating placeholders for the large format drawings in the records and merging the images created from a separate platform was the more challenging part of this but using barcodes to identify each piece we were able to merge them together in the process to create one PDF per piece of equipment that contained all the data they needed.  Each of these were then processed to the OCR Engine we utilized at the time from IRIS Technologies.  After most of the work was completed, the client requested we insert a single page at the beginning of each PDF.  This caused us to find and implement a tool that was able to automatically insert the page into the first of each PDF.

Our Impact

Completing projects on time, on budget and exceeding customer expectations is what we try and do every single day at Casey Associates.  Our client has continued to work with us and bring additional projects to the table.